As an Assistant Fleet Personnel Officer - Trainee at BSM, you will be responsible for ensuring the smooth and efficient execution of departmental operations by providing comprehensive administrative support. The role plays a key part in maintaining accurate records, supporting pre-employment processes for seafarers, and facilitating effective coordination between internal teams and external stakeholders such as Flag Authorities.

Key Responsibilities

Provide administrative support to ensure efficient and well-organized department operations, including tasks such as purchase order creation, risk assessment preparation, briefings organization, and position scale coordination

Prepare and manage candidate documentation, including tests, CVs, and medical certificates, to support pre-employment screening

Maintain accurate and up-to-date records in personnel management systems and databases

Process Flag State endorsement applications accurately and in a timely manner, including certificate verification and document tracking

Maintain filing systems and records for all Flag applications

Communicate with Flag Authorities regarding application status and follow up as required

Administer processes related to drug and alcohol policy compliance

Update personnel records with applicable collective bargaining agreements and prepare union contribution documentation

Support departmental meetings by preparing materials and recording minutes when required

Perform additional administrative duties as assigned to support overall department effectiveness

Qualifications & Experience

Relevant educational background

Experience in administrative support roles

Familiarity with documentation handling and record-keeping processes

Skills & Competencies

Strong organizational and administrative skills

Attention to detail and accuracy

Effective communication and coordination abilities

Ability to manage multiple tasks and meet deadlines

Proficiency in data entry and maintaining structured records

Reliability and a proactive approach to supporting team operations

Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

Annual leave days: 22

Competitive compensation package.

Provident fund.

Education sponsorship.

Medical insurance.

Gym membership.

In addition, everyone in the BSM community benefits from:

Flexible working hours and home-office entitlement.

My door is always open policy by leaders.

24/7 mental health support