The Sales Administrative Assistant acts as the operational backbone of the sales department. You will manage customer records, process orders, prepare sales reports, and coordinate day-to-day administrative workflows between sales reps, customers, and internal departments like finance and operations.

A VOICE NOTE WILL BE REQUESTED FOR THE SCREENING PROCESS

Requirements

Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in business administration, communications, or a related field preferred.

Experience: 1 to 3+ years of experience in sales administration, customer service, or general office support.

Technical Skills

Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) or Google Workspace.

Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, formulas) are frequently required.

Familiarity with CRM software (e.g., Salesforce) and ERP systems.

Interpersonal Skills: Exceptional communication, organization, multi-tasking capabilities, and a high level of attention to detail.

Soft Skills

Excellent communication skills, both written and verbal.

Strong problem-solving and critical-thinking abilities.

Ability to work independently and as part of a team.

Good time management and organizational skills.

Flexibility and adaptability to changing work demands.

Key Responsibilities

Order & Document Processing: Generate sales quotes, proposals, purchase orders, and customer invoices. [1]

CRM & Data Hygiene: Maintain and update customer records, pipeline stages, contact data, and activity logs in systems like Salesforce or CRM platforms. [1, 2]

Reporting & Analytics: Compile weekly and monthly sales reports, commission trackers, and-inventory spreadsheets using tools like Microsoft Excel. [1]

Customer & Vendor Communication: Answer inbound calls and emails, respond to shipping or product inquiries, and resolve basic account issues. [1]

Sales Team Support: Schedule meetings, coordinate travel arrangements, prepare slide decks (PowerPoint), and manage calendars for sales managers or executives. [1, 2]

Cross-Department Coordination: Liaise with logistics, accounting, and customer service to track shipments and ensure timely order fulfillment.

Benefits

Competitive pay in US dollars.

Paid extra hours.

Time-off flexibility.

100% remote work.

International experience.