About Nearfield Instruments

Nearfield Instruments (NFI) is a fast-growing scale-up high-tech company. We design, develop, integrate, market and service advanced metrology machines. Our machines enable our customers — the world's leading chipmakers — to increase the production yields, and thus, functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics.

Founded in 2016, we bring together the most creative minds (approx. 450 employees) in science and technology and develop a one-of-a-kind, revolutionary high throughput Scanning Probe Microscopy system.

We are seeking an exceptionally experienced Executive Assistant to provide comprehensive administrative and secretarial support to our CEO, Hamed Sadeghian. This is a highly confidential, mission-critical position requiring someone with a proven track record of supporting top-tier corporate leaders at a high level of competence and discretion.

You will work closely with our current Personal Assistant, together coordinating and empowering Hamed in his day-to-day work. As a team, you will create the focus, structure, and stability that allow him to operate at his best — anticipating needs, protecting his time, and ensuring nothing falls through the cracks.

This role enables focused decision-making and strategic vision at the top of the company by managing all aspects of CEO-level administration with the utmost professionalism and confidentiality.

Key Responsibilities

Provide comprehensive secretarial and administrative support exclusively to CEO Hamed Sadeghian

Work alongside our current Personal Assistant, to jointly coordinate and support Hamed, creating focus, structure, and stability in his daily work

Manage Hamed's complex, high-priority calendar, balancing competing demands and maintaining strict confidentiality

Coordinate and prepare for board meetings, investor presentations, and strategic briefings on his behalf

Handle sensitive correspondence, manage incoming communications, and filter information strategically to optimize his workflow

Prepare comprehensive meeting agendas, strategic presentation materials, and detailed minutes

Manage all aspects of business travel arrangements, including complex international logistics tailored to his schedule

Process and reconcile expenses with meticulous attention to detail and alignment with corporate policy

Maintain confidential databases, strategic project information, and sensitive documentation

Liaise with board members, investors, government officials, and other high-level external stakeholders on his behalf

Exercise independent judgment on urgent matters and represent the CEO with absolute discretion and professionalism

Requirements

Job requirements

Minimum 20 years of proven experience as an Executive Assistant, Executive Secretary, or Management Assistant

Demonstrated experience directly supporting C-suite executives and senior leadership

Exceptional expertise in complex multi-executive calendar management and strategic scheduling

Demonstrated capability to work independently and manage competing priorities across the executive suite

Excellent written and verbal communication skills in English

Absolute discretion and commitment to confidentiality with Top Secret equivalent capability

Outstanding organizational and project management capabilities

Advanced proficiency in Microsoft Office Suite, presentation software, and modern business tools

Valid driver's license and willingness to drive as required for executive support