Virtual Assistant California, United States

As an Administrative Assistant you'll: Assist with scheduling for executives and other staff as necessary; Assist finance director with reports, collecting data, etc; Manage and post job-ads across internal and external platforms; Serve as the primary point of contact and manage relationships with building management and vendors; Negotiate and manage vendor contracts

Responsibilities

• Answer and direct phone calls, emails, and other inquiries.
• Organize and schedule appointments and meetings.
• Maintain contact lists, files, and records.
• Prepare reports, presentations, and memos.
• Assist in the preparation of regularly scheduled reports.
• Order office supplies and maintain inventory.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Assist with various administrative tasks such as data entry, proofreading, and project coordination.

Skills

• 2 to three years experience as an Administrative Assistant or Office Admin Assistant
• Excellent time management skills and ability to prioritize work
• Strong organizational skills with attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
• Excellent written and verbal communication skills

This is a great opportunity for someone who enjoys multitasking in a dynamic and fast-paced environment.