Events Specialist - Working Student - 60%

As an Events Specialist - Support (m/f/d), you will play a key role in the successful planning, coordination, and execution of congresses, strategic events, and clinical education activities. You will work closely with internal stakeholders, external service providers, and international teams to deliver high-quality events on time, within budget, and in full compliance with applicable regulations. In this role, you will manage operational processes throughout the entire event lifecycle, from preparation and on-site support to post-event follow-up. Through your structured approach, strong organizational skills, and attention to detail, you will contribute significantly to enhancing Align’s visibility and driving sustainable business outcomes. This position offers the opportunity to take on responsibility in an international environment and continuously develop your event management expertise.

Responsibilities

• Coordinate congresses, strategic events, and clinical education activities in line with local business requirements.
• Support the planning and execution of events together with the Events Lead Specialist, translating business needs into actionable plans.
• Manage operational activities before, during, and after events to ensure smooth execution.
• Organize venues, vendors, logistics, event materials, and resources while adhering to established processes and compliance guidelines.
• Maintain event calendars, campaign setups, and event management systems, ensuring high data quality.
• Handle administrative processes such as purchase orders, invoices, contracts, speaker logistics, and vendor coordination.
• Monitor budgets, support KPI tracking, and provide timely and accurate status updates.
• Communicate regularly with internal stakeholders, partners, and international EMEA teams, resolving operational challenges efficiently.

Skills

• Professional experience in event management, marketing, communications, or a related field.
• Proven experience in planning and coordinating events, congresses, or corporate events.
• Ability to successfully manage multiple projects simultaneously in a dynamic environment.
• Strong organizational skills with a structured and detail-oriented working style.
• Excellent communication skills in both German and English, written and spoken.
• Experience collaborating with internal stakeholders as well as external service providers and vendors.
• Analytical understanding of budget management, KPI monitoring, and reporting.
• Advanced proficiency in Microsoft Office, particularly Excel; experience with Salesforce, CRM systems, event management tools, or SAP is an advantage.

Benefits

• Attractive Company Pension Scheme: We support you in building long-term financial security for your future.
• Meal Allowance: Benefit from financial support for your daily meals.
• Modern Work Equipment: We provide high-quality hardware and modern technologies to enable efficient working.
• Employee Discounts on Invisalign Products: Take advantage of exclusive discounts on our innovative Invisalign solutions.
• Health and Well-being Programs: We promote your physical and mental well-being through a variety of health initiatives.
• Learning Opportunities: Access extensive online learning resources and benefit from individual development and career programs.
• Inclusive Work Environment: Work in an open and diverse company culture that fosters collaboration, respect, and innovation.