We are seeking a proactive and highly organized PMO Analyst to join our dynamic & evolving Project Management Office team.

This is an excellent opportunity for an experienced PMO professional who enjoys working across a diverse portfolio of projects and programmes, supporting Programme Leads, Project Managers, and senior stakeholders to deliver consistent governance, accurate reporting, and best-practice project administration.

The successful candidate will be a self-starter who takes ownership of tasks from initiation through to completion, thinks critically to resolve issues, and is comfortable working independently within a fast-paced environment. You will play a key role in maintaining portfolio data, supporting governance processes, administering project setup and closure activities, and producing management information that enables effective decision-making.

Strong communication skills, excellent attention to detail, and advanced Microsoft Excel and SharePoint capabilities are essential.

Responsibilities

Project & Programme Administration

Support the end-to-end administration of projects throughout their lifecycle.
Coordinate project setup & delivery activities, ensuring governance standards are applied consistently.
Manage project code creation and closure processes.
Support project closure activities and maintain relevant records.
Administer project financial trackers and related governance controls.
Maintain and administer project and programme data repositories.
Support contractor invoice processing and associated financial administration.
Perform project code audits and data quality reviews.
Support timesheet processes and administration activities.
Maintain staff master data and resource records.

Governance & Front Door Support

Support portfolio governance processes and forums.
Track initiative, project, and change requests through governance workflows.
Maintain governance registers, logs, and supporting documentation.
Monitor actions and decisions, ensuring timely follow-up and closure.
Chase outstanding submissions and governance deliverables.
Coordinate with stakeholders to ensure governance deadlines are met.
Support Front Door intake and prioritisation processes.
Assist in producing governance packs, reports, and meeting materials.

Data Management & Reporting

Produce regular and ad hoc portfolio reports and management information.
Extract, cleanse, analyse, and validate data from multiple sources.
Support report generation, imports, data uploads, and reconciliations.
Perform data quality reviews and administrative QA activities.
Maintain portfolio trackers, logs, and reporting repositories.
Identify trends, risks, issues, and anomalies within project data.
Support development of portfolio dashboards and performance reporting.

Microsoft 365 & Tool Administration

Create and maintain SharePoint sites, Lists, libraries, and related content.
Support Microsoft Teams site setup and administration.
Support project tooling and system administration activities.
Assist with ServiceNow and CAB administration processes where required.
Recommend improvements to processes, reporting, and data management practices.
Support ongoing PMO process improvement initiatives.

Stakeholder Support & Continuous Improvement

Build effective working relationships with Programme Leads, Project Managers, and business stakeholders.
Promote PMO standards, governance, and best practice across the portfolio.
Provide administrative and reporting support to PMO leadership.
Proactively identify opportunities to improve efficiency and data quality.
Take ownership of assigned tasks and drive them through to successful completion.

Skills

Essential

Previous experience in a PMO Administrator, PMO Analyst, Project Support Officer, or similar PMO role.
Strong understanding of project management methodologies such as PRINCE2 & Agile.
Advanced Microsoft Excel skills including:
Pivot Tables
XLOOKUP/VLOOKUP
Complex formulas
Data manipulation and analysis
Charts and reporting
Strong Microsoft SharePoint experience, including: SharePoint Lists, Site administration, Library management, Permissions management & Data maintenance
Experience working with project and portfolio data.
Strong analytical and problem-solving capabilities.
Excellent organisational and prioritisation skills.
Ability to work independently with minimal supervision.
Strong verbal and written communication skills in English.
High attention to detail and commitment to data accuracy.
Experience working with senior stakeholders, Project Managers, and Programme Leads.

Desirable

Experience supporting project financial tracking and reporting.
Power BI report creation and dashboard development.
Experience with Microsoft Power Platform (Power Apps and Power Automate).
ServiceNow experience.
Experience working within a portfolio, transformation, or technology PMO environment.