As People & Culture (P&C) Operations Administrator, you will utilise your excellent organisational and time management skills to provide high-quality, accurate, and efficient administration service across the employee lifecycle (joiners, movers, and leavers). The remit for this role covers our offices in Athens, Madrid, Rome, Paris and Warsaw.

You’ll take pride in ensuring each and every Aurorean has excellent employee experience.

You’ll work in a truly global environment, with people from many different cultures and backgrounds. The role requires you to collaborate with the wider People & Culture team in different geographies and time zones along with strong attention to detail, a proactive approach, and a background in delivering excellent customer service.

We welcome someone who thrives on working at pace in a very busy environment, someone who values quality, and who is a true team player.

The P&C team is a close-knit, fun bunch and is hugely supportive of each other. Our main mantra is ‘one P&C; one team’, we strive to develop individual capability characterised by personal accountability and shared responsibility. Our other mantra, ‘better never stops’, underpins our determination to deliver P&C excellence in everything we do.

Responsibilities

Support new Auroreans through efficient administration of their onboarding, answering questions, and being a point of contact
Prepare offer paperwork including contracts, background checks, and right-to-work documentation
Registering new starters on our HR Management system, setting up new starter employee folders, introductory, and probationary meetings
Maintain and update employee records and data on the HR Management system (internal moves, changes to personal details, contract changes), ensuring accuracy and data integrity
Collaborate with line managers to create induction plans and ensure new Auroreans have the correct learning plans, including mandatory trainings, assigned
Coordinate key processes during the employee lifecycle and maintain accurate completion records using internal systems and trackers. Processes include Aurora Energy Research auroraer.com onboarding and offboarding, absence, probationary review outcomes and benefits administration
Assist with visa applications, maintaining accurate immigration records and processes
Support the creation and maintenance process guides and instruction manuals for local HR processes

Skills

Required attributes:

At least 1 year of experience in Human Resources
Experience in using an HR System
Proficient with IT use of MS Office such as Word, Excel and Outlook
Fluent in English - written and spoken
Proactive and detail orientated
Well organised and able to manage multiple tasks and deadlines at once.
Respectful to confidentiality and your integrity

Benefits

Some of the benefits we include are:

Meal Cards
Private Medical Insurance
Employee Assistance Programme (EAP)
Holiday Entitlement
Hybrid Working

At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.

To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.

Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.