# Event Assistant (m/f/d) for an International Conference in Mumbai – Freelance or Fixed-Term at Tumo De

> Germany · Unspecified · Other · open. Source: https://alderhq.app/jobs/personio%3Atumo-de%3A2879602 (read 2026-11-10).

## Facts (observed)

- Company: [Tumo De](https://alderhq.app/companies/tumo-de)
- Location text: Berlin
- Where it can be done from (inferred): Germany (evidence: "Location: Berlin")
- Posted: 2026-11-06 (4 days ago)
- First seen by alder: 2026-11-07 · last verified: 2026-11-07
- Reposted: 0 times · edited: 0 times
- Apply on the employer's site: https://tumo-de.jobs.personio.de/job/2879602

## Pay and sponsorship

- Posted pay: not posted
- Market band for similar posted roles (Berlin, n 148): p25 €42k, median €56k, p75 €80k

## Description (the employer's text)

### Your mission

- Follow up kindly and persistently when replies are slow – with partners, vendors and local contacts
- Maintain the attendance list and follow up on registration, including support with issuing official visa invitation letters
- Talk plans and processes through with the project lead: ask questions, spot gaps, bring ideas
- Help maintain and test our new Community platform, which launches during the summit, and carefully transfer data where needed
- Prepare content such as presentations, information emails and Community posts
- Handle admin like name tags, print-outs and event materials
- Keep the shared task tracker (Google Sheets) up to date
- Be the one other person besides the project lead who knows all event details
- Be the contact for vendors while the project lead is in a session
- Be the go-to person for participants’ questions about the schedule, transport and venues
- Set up at the three venues, help with AV checks and receive caterers while sessions are running
- Take on whatever comes up last minute – and at events, something always does
- Send the feedback survey and thank-you emails
- Reconcile the attendance list, invoices and receipts
- Sort photos and material for the event recap in the Community
- Document the process and lessons learned for future summits
### Deine Mission

For the final weeks of preparation, the event itself and the follow-up, we are looking for an event assistant: someone who supports the project lead from Berlin, thinks along, steps in wherever help is needed, and travels with us to Mumbai. You won’t be handling local coordination alone: our team in Mumbai shares the planning and communication with local partners, and the project lead in Berlin remains your main contact. If it is a good fit for both sides, the collaboration may develop into a permanent role in our international Community team.

Freelance or fixed-term part-time employment \| Berlin (remote + occasional office days) + on site in Mumbai \| approx. 240 hours \| December 2026 – early March 2027

### Your profile

- Experience organizing events or conferences, ideally international ones
- You enjoy working with people, listen well and find the right tone – also when things get hectic
- You communicate clearly and confidently, in writing and in person, and stay friendly but persistent until you get an answer
- You enjoy working with people from different cultures and approach new contexts with openness and respect
- You get up to speed quickly, keep the overview and stay calm under time pressure
- Careful handling of lists and personal data; Google Workspace, Excel and PowerPoint are second nature to you
- Fluent English
- Availability to travel to Mumbai from approx. 31 January to 6 February 2027, and a valid passport
- Permission to work in Germany; for a freelance contract, also permission to be self-employed and your own German tax number
- Experience in India, ideally Mumbai
- Experience with online communities or moving data between platforms
- Further languages such as Hindi, French, Portuguese or Russian. German is helpful but not required
### Why us?

- A clearly defined project of approx. 240 hours from December 2026 to early March 2027 – as a freelance contract or as fixed-term part-time employment
- Mostly remote with flexible hours, plus occasional planning days in the Berlin office
- Flight, hotel and visa covered, plus a daily meal allowance in Mumbai
- Insight into an international network with teams across Europe, the Americas and Asia
- An organization that values creativity, initiative and openness
- The option to grow into a permanent role in the international Community team, if there is mutual interest
### How to apply

Please apply by 16 November 2026 with your CV, two or three events you have worked on, and a few lines on why this role appeals to you. Let us know whether you would prefer to work freelance or in a fixed-term position. We review applications as they come in and hold interviews from 17 to 21 November.

---
Data: alder (https://alderhq.app). Cite https://alderhq.app/jobs/personio%3Atumo-de%3A2879602 and the date you read it. Observed facts come from the employer's own listing; location reach, level, family and skills are inferences.