What you will do

Our business and team are growing extremely quickly and we’re looking for someone to help taking our Admin operations to the next level. That means managing accounting, admin operations, sales and HR administration.

You will be responsible for

Assist in the preparation of accounting documents
Own the Collection, processing and filing of administrative documents
Manage sales administration, invoicing and quotations
Manage day-to-day office operations
Maintain an orderly, safe, and healthy work environment by establishing, following and enforcing standards and procedures
Manage team expense reporting, guest tracking, merchandise ordering & stocking
Responsible for ordering office supplies, managing food ordering, weekly team meals, and deliveries, receiving & tracking inbound/outbound mail and packages, etc.
Partner with HR teams to assist with phone screenings, onsite coordination of interviews, onboarding of new hires and coordinating employee activities
Partner with Sales teams to assist with phone qualifications and preparation of sales related documents (e.g., invoices)
Assist organization of events e.g., town halls, recruiting events, annual trips, holiday party

Your qualifications

Bachelor’s degree or equivalent experience
3+ years experience in office coordinator, administrative assistant, HR assistant or receptionist role
Experience supporting teams and peers in a fast-paced environment
Strong written and oral communication skills
Strong interpersonal, customer service and communication skills
Experienced in Excel, Word and familiar with web management tools
Comfortable with numbers
Ability to handle physical tasks as needed
Ability to take initiative, and prioritize and multitask