YOUR RESPONSIBILITIES

THE WHAT

You own the day-to-day office and facility operations across Blackwave's location in Garching. From front desk operations and workplace experience to supplier coordination, documentation, health & safety, and facility infrastructure, you ensure that everything runs smoothly behind the scenes so the team can focus on building the future of aerospace.

THE WHY

Behind every high-performing team is a workplace that simply works.

This role exists to create an environment where employees can focus on their work while visitors experience the best possible first impression. From welcoming guests and maintaining community spaces to coordinating suppliers, managing documentation, and keeping operations running smoothly, you make sure Blackwave functions reliably every day.

YOUR IMPACT

You don't just manage an office. You create the environment that enables everyone else to perform at their best.

You ensure:

guests and visitors are welcomed professionally and experience a positive first impression
community spaces, kitchens, and meeting rooms remain clean, functional, and ready for daily use
office operations, suppliers, and facility services run without disruption
workplace health & safety requirements are maintained and documented
contracts, records, vehicles, and operational infrastructure remain organized and traceable

Keep reception, meeting rooms, kitchens, and community spaces clean, organized, and welcoming. Coordinate guest visits and ensure meetings start smoothly.

→ Togetherness: Every visitor and employee should feel welcome from the moment they arrive.

Coordinate suppliers, maintenance providers, cleaning services, craftsmen, and landlords. Resolve issues quickly and continuously improve the workplace environment.

→ Accountability: Take ownership before problems become visible.

Manage office supplies, catering, coffee machines, kitchen equipment, meeting rooms, and daily office operations. Ensure everything is stocked, functional, and ready to use.

→ High Performance: Great workplaces are built through consistent attention to detail.

Support workplace optimization projects, improve office layouts, and help create an environment where people enjoy coming to work.

→ Playfulness: Look for better solutions instead of maintaining the status quo.

Maintain contracts, documentation, health & safety records, internal systems, and company vehicle coordination including servicing, inspections, and compliance activities.

→ Candor: Clear documentation creates reliable operations.

YOUR PROFILE

Must-Haves

Experience in Office Management, Workplace Management, Facility Management, Hospitality, or a comparable operational role.
Experience coordinating external vendors, suppliers, maintenance providers, or service partners.
Strong organizational and documentation skills with a structured and reliable working style.
Basic knowledge of workplace health & safety requirements and office compliance processes.
Valid driver's license.
German C1-C2 and English B2 minimum.
Experience coordinating company vehicles, fleet operations, or carpool management.
Technical aptitude for office equipment, troubleshooting, and coordination of maintenance activities.

WHAT WE OFFER

Choose your own benefit: Germany ticket, Egym Wellpass, or a tax-free Give Card

Healthy & social lunch culture: Fresh meals during shared lunch breaks

High level of autonomy & real impact: You own a critical seam in the business — between what we sell and what we build

Startup mindset meets aerospace innovation: Flat hierarchies, fast decisions, and space for your ideas

Stunning views: Rooftop terrace with views of the Alps in Taufkirchen, or indoor garden in Garching-Hochbrück

Growth opportunities: Work on technically demanding projects with real stakes

We live our team culture: From tech talks to team events and after-work gatherings — we celebrate success together

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