About the company:

We are looking for a highly organized, proactive, and trusted Executive Assistant to the CEO to support our CEO in day-to-day operations and help keep our Munich office running smoothly.

Your role:

You are someone who sees what needs to be done, keeps information flowing, handles sensitive topics with discretion, and brings structure to a creative and fast-moving game development environment.

Main responsibilities

Manage the CEO’s calendar, appointments, and priorities, including scheduling internal and external meetings.
Prepare agendas, take meeting notes, and track follow-ups.
Prepare meeting materials, briefings, presentations, and documents for partner visits, board meetings, studio presentations, and other key appointments.
Support the CEO with email and communication management, including prioritizing topics, drafting responses, and protecting focus time.
Coordinate business travel, accommodation, itineraries, and related documents.
Handle expense reports, receipts, invoices, and administrative follow-ups related to CEO activities.
Support board, investor, and publisher communication through preparation, documentation, and follow-up where needed.
Handle confidential topics with professionalism, discretion, and good judgment.

Your Profile

5-7 years of experience as an Executive Assistant, Team Assistant, Office Manager, Management Assistant, or in a similar coordination role.
Experience supporting a CEO, founder, managing director, or senior leadership team is a strong plus.
Strong organizational skills, attention to detail, and the ability to manage several topics in parallel.
Confidence in taking ownership without needing constant guidance.
Good judgment when deciding what is urgent, what needs preparation, and what needs follow-up.
Fluent German skills, as this role involves office coordination, service providers, official documents, and local vendors.
Very good English skills.

You are:

Confident user of Microsoft Office, especially Outlook, Excel, and PowerPoint.
Comfortable working with digital calendars, shared documents, and task lists.
Able to prepare clear documents, presentations, notes, and overviews.
Experience with tools such as Teams, Confluence, or Jira is a plus.

Bonus Points

Experience in the games industry
Basic understanding of HR, finance, invoicing, travel booking, or vendor coordination.