# Office Administrator / Receptionist at Xm

> Onsite · Greece · Unspecified · Other · open. Source: https://alderhq.app/jobs/lever_eu%3Axm%3Ae9ea7e56-00ba-4bcf-848e-a77f6350f1aa (read 2026-11-08).

## Facts (observed)

- Company: [Xm](https://alderhq.app/companies/xm)
- Location text: Thessaloniki
- Where it can be done from (inferred): Onsite · Greece (evidence: "Location: Thessaloniki")
- Posted: 2026-10-02 (38 days ago)
- First seen by alder: 2026-11-04 · last verified: 2026-11-08
- Reposted: 0 times · edited: 0 times
- Apply on the employer's site: https://jobs.eu.lever.co/xm/e9ea7e56-00ba-4bcf-848e-a77f6350f1aa

## Pay and sponsorship

- Posted pay: not posted

## Description (the employer's text)

### The Role

We are looking for an Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Thessaloniki. In this role, you will play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment.

### The main responsibilities of the position include:

- Greet visitors, clients, and staff in a friendly and professional manner
- Manage incoming calls, emails, and correspondence
- Schedule and coordinate meetings, appointments, and conference room bookings
- Handle courier and mail services (incoming and outgoing)
- Maintain and organize digital and physical files, documents, and office records
- Prepare reports, presentations, and documentation as required
- Coordinate facility maintenance and IT support requests
- Assist with travel arrangements, expense reporting and calendar management
- Order and manage office supplies and equipment inventory
- Ensure the office space is clean, safe, and well-maintained
- Liaise with building management, service providers, and vendors
- Monitor office budgets and assist with invoicing or petty cash handling
### Main requirements:

- University degree in Office Administration or any other related field
- At least 2 years of experience in a similar role
- Organised and methodical personality, high attention to detail
- Excellent oral and written communication skills in English
- Excellent working knowledge of Microsoft Office tools
### Benefit from:

- Attractive remuneration package
- Private health insurance
- Corporate pension fund
- Intellectually stimulating work environment
- Continuous personal development and international training opportunities
### The Hiring Experience: What Awaits You

- Let’s Connect – Intro Chat with Talent Acquisition
- Deep Dive – First Interview with Your Future Team
- Test your edge – Aptitude Assessment
- Final Connection – Final Interview
All applications will be treated with strict confidentiality!

By submitting this application, I confirm that I have read and agree to the terms of the Privacy and Data Protection Notice and the Confidentiality Undertaking.

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Data: alder (https://alderhq.app). Cite https://alderhq.app/jobs/lever_eu%3Axm%3Ae9ea7e56-00ba-4bcf-848e-a77f6350f1aa and the date you read it. Observed facts come from the employer's own listing; location reach, level, family and skills are inferences.