# Admin, Last Mile at Ninja Van

> Onsite · Malaysia · Unspecified · Other · open. Source: https://alderhq.app/jobs/lever%3Aninjavan%3A35ea34e8-5ad6-472f-a31d-9b366ac2a7a6 (read 2026-11-07).

## Facts (observed)

- Company: [Ninja Van](https://alderhq.app/companies/ninja-van)
- Location text: Shah Alam, Selangor, Malaysia
- Where it can be done from (inferred): Onsite · Malaysia (evidence: "Location: Shah Alam, Selangor, Malaysia")
- Posted: 2025-12-23 (319 days ago)
- First seen by alder: 2026-11-02 · last verified: 2026-11-04
- Reposted: 0 times · edited: 0 times
- Apply on the employer's site: https://jobs.lever.co/ninjavan/35ea34e8-5ad6-472f-a31d-9b366ac2a7a6

## Pay and sponsorship

- Posted pay: not posted

## Description (the employer's text)

### General Administration

- Maintain Station files and records to ensure they are updated and can be retrieved easily.
### Asset & Inventory Management

- Maintain and organize all station-related documentation—such as tenancy agreements, licenses, utility bills, and pest control reports—in accordance with the company’s filing standards.
- Track and manage all station assets, including laptops, scanners, uniforms, delivery bags, weighing scales, and fire extinguishers.
- Keep asset acknowledgment records updated for all relevant personnel.
- Work closely with station teams to ensure full compliance with station opening and closing SOPs.
### Manpower Management

- Maintain comprehensive employee records for all Last Mile staff, including both permanent and temporary personnel.
- Manage registration, onboarding processes, and contract documentation for staff and Independent Contractors.
- Provide support in preparing and organizing documentation required for audits.
- Follow up on HR-related administrative requests and ensure timely submission of required information.
- Coordinate with the HR department on hiring advertisements and related matters.
- Prepare deduction reports for Independent Contractors, ensuring all necessary supporting documents and justifications are submitted to the relevant departments.
### Vehicle Management

- • Update and monitor vehicle inventory and condition reports, including daily and monthly checklists.
- Maintain accurate records of vehicle defect reports, repairs, and incident logs.
- Track and document vehicle movements.
- Follow up with the respective stations on the settlement of summons.
### Payment & Allowances Support

- Prepare and verify booster payments, contractor payment reports, and other payroll-related inputs.
- Coordinate with HR and Finance teams on payroll updates, error resolutions, and record maintenance.
### Travel arrangements

- Manage travel booking for Last Mile staff
### Others

- Comply with ISO 9001 QMS, OH&S management system, and GDPMD requirements, where applicable.
- Participate in quality, safety, and GDPMD-related programs, including trainings, campaigns, and other initiatives.
- Assist with operational support tasks as needed.
- Provide support to other administrative functions within the department when required.
- Work closely with station staff and relevant stakeholders.
- Carry out any additional tasks assigned by the superior
### Job Requirements

- Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in fields related to Business Administration
- Required language(s): Bahasa Malaysia, English.
- Proficient in Microsoft Word/Excel.
- Any prior working experience will be greatly advantageous
- Interpersonal skills such as verbal communication, problem-solving and listening skills are essential in an administrative role.

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Data: alder (https://alderhq.app). Cite https://alderhq.app/jobs/lever%3Aninjavan%3A35ea34e8-5ad6-472f-a31d-9b366ac2a7a6 and the date you read it. Observed facts come from the employer's own listing; location reach, level, family and skills are inferences.