Accountabilities:

Driver Qualification and Onboarding: Coordinate qualification and onboarding documentation for Department of Transportation (DOT)-regulated commercial driver's license (CDL) and non-CDL drivers, ensuring all required records are collected, reviewed, and maintained.
Driver Qualification Files: Create, review, maintain, and audit Driver Qualification Files (DQFs) to ensure completeness, accuracy, and compliance with established Federal Motor Carrier Safety Administration (FMCSA) procedures.
Documentation Verification: Review driver applications, motor vehicle records (MVRs), previous-employer information, road-test documentation, medical certifications, and other mandatory qualification records.
License and Driving Record Monitoring: Track driver license status, classifications, endorsements, restrictions, expiration dates, and relevant driving-record issues. Coordinate required motor vehicle record reviews and follow up on outstanding items.
Medical Certification Management: Monitor medical certification requirements and expiration dates, notify field management of upcoming renewals, and ensure documentation deficiencies are addressed promptly.
Drug and Alcohol Compliance: Support applicable CDL drug and alcohol program requirements and FMCSA Drug and Alcohol Clearinghouse processes, including driver consent, queries, and required testing documentation.
Compliance Monitoring and Risk Escalation: Identify missing, expired, incomplete, or inconsistent records, communicate deficiencies to relevant stakeholders, track corrective actions, and escalate potential driver disqualifications or unresolved compliance risks to leadership.
Records Management and Reporting: Maintain accurate driver rosters, compliance documentation, reports, and regulatory records while ensuring sensitive driver information remains confidential and secure.
Audits and Regulatory Support: Conduct periodic file reviews and assist with internal audits, regulatory inspections, and requests for supporting documentation.
Hours-of-Service and ELD Support: Provide additional support for Hours-of-Service (HOS) and Electronic Logging Device (ELD) compliance monitoring, reporting, and follow-up activities.
Field and Driver Assistance: Respond to documentation-related questions from drivers and field managers, directing complex regulatory matters to the appropriate leadership or subject matter experts.
Continuous Improvement: Identify recurring documentation issues and compliance trends, recommending improvements to internal procedures, job aids, and training materials.

Requirements

Professional Experience: At least two years of relevant experience in administration, regulatory compliance, human resources onboarding, transportation, fleet operations, safety, or records management.
Documentation and Compliance: Demonstrated experience maintaining accurate records, monitoring deadlines, reviewing documentation, and resolving or escalating incomplete or inconsistent information.
Technical Skills: Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word, with the ability to manage digital records, spreadsheets, reports, and administrative workflows.
DOT and FMCSA Knowledge: Familiarity with Department of Transportation requirements, Federal Motor Carrier Safety Administration regulations, driver qualification procedures, motor vehicle record reviews, or medical certification tracking is highly desirable.
Driver Qualification Experience: Previous experience maintaining Driver Qualification Files (DQFs) or other regulated driver documentation is an advantage.
Drug and Alcohol Compliance: Exposure to FMCSA Drug and Alcohol Clearinghouse procedures, CDL drug and alcohol testing requirements, Hours-of-Service regulations, or Electronic Logging Device compliance is preferred.
Education: An associate degree is preferred, although an equivalent combination of education and relevant professional experience may be considered.
Organizational Skills: Excellent attention to detail, time management, organization, and follow-through, with the ability to manage multiple deadlines and competing priorities.

How Jobgether works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

#LI-CL1