# Executive Assistant at VAST > United States · Unspecified · Other · open. Source: https://alderhq.app/jobs/greenhouse%3Avast%3A4703748006 (read 2026-11-13). ## Facts (observed) - Company: [VAST](https://alderhq.app/companies/vast) - Location text: Long Beach, California, United States; Long Beach, CA - Where it can be done from (inferred): United States (evidence: "Location: Long Beach, California, United States; Long Beach, CA") - Posted: 2026-08-11 (94 days ago) - First seen by alder: 2026-11-02 · last verified: 2026-11-13 - Reposted: 0 times · edited: 1 times - Apply on the employer's site: https://boards.greenhouse.io/vast/jobs/4703748006?gh_jid=4703748006 ## Pay and sponsorship - Posted pay: $96k–$137k per year (from the listing's pay field) - Market band for similar posted roles (Los Angeles, n 1214): p25 $58k, median $86k, p75 $130k ## Description (the employer's text) Vast is developing next-generation space stations and space infrastructure using an incremental, hardware-rich, and capital-efficient approach. Vast is rapidly developing its multi-module Haven Station to support a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and supporting a growing space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to design, build, and operate its own spacecraft in orbit. Next, Haven-1 is targeted to become the world’s first commercial space station, with launch anticipated in 2027, followed by additional Haven modules. Additionally, the company recently announced two new offerings leveraging its space station components and the heritage of Haven Demo: Vast Satellite, a high-power satellite product line; and Vast Lunar Systems, power, communications, and habitats for the Moon. Headquartered in Long Beach, California, and with more than 1,000 employees and over a billion dollars in private capital, Vast has built the facilities capable of manufacturing America’s next space station. The company plans to develop future habitats and systems for Mars, dedicated modules for government partners, and other crewed systems designed to unlock the expanding long-term space economy. Vast is looking for an Executive Assistant, reporting to the SVP, Special Projects. We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team across Special Projects, National Security, Vast Satellites, and Marketing in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture. This role will serve as a highly trusted operational partner to a small group of executives, managing day-to-day logistics, enabling cross-functional coordination, and helping increase leadership effectiveness. This will be a full-time, exempt position located in our Long Beach location. ### Responsibilities - Act as a central point of contact, facilitating communication between executives, internal teams and external partners - Handle sensitive information and matters with a high level of discretion and maintain confidentiality - Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements - Partner with multiple primary executives to maintain organizational structure, strategic direction, and cross-functional relationships built on trust and partnership. - Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement - Organize and execute on potential customer visits and tours to inspire and capture business - Help create white glove service for unique exceptional recruiting candidates on-site - Draft, review and send communications on behalf of company executive - Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available - Collaborate with other departments on projects as needed - Collaborate with cross-functional stakeholders and other EA’s to ensure meeting requests and VIP visits are well-scoped, and aligned with the executives priorities. - Confident to push back when protecting the executives time - Track and manage executive expenses and process reimbursements ### Minimum Qualifications - 3-5+ years of experience as an Executive Assistant to VP-level executives in both internal and external/partner/customer environments - Advanced proficiency in Google Workspace and Slack - Bachelor’s Degree ### Preferred Skills & Experience - Experience supporting executives in a fast space startup environment - Experience exercising discretion and confidentiality with highly sensitive company information - Ability to effectively manage multiple projects and handle competing deadlines - Ability to grow and maintain a network of external Executive Assistants within Vast ecosystem --- Data: alder (https://alderhq.app). Cite https://alderhq.app/jobs/greenhouse%3Avast%3A4703748006 and the date you read it. Observed facts come from the employer's own listing; location reach, level, family and skills are inferences.