Operations and Systems Support Specialist

Location: Remote (US)

The Operations and Systems Support Specialist supports Kesef's bookkeeping business systems while ensuring the accuracy, integrity, and security of organizational and client data. This role serves as a resource for supporting financial reporting, data coordination, AI/automation initiatives, and system needs. This position requires strong communication skills, initiative, technical aptitude, and the ability to work collaboratively across multiple teams and leadership levels while maintaining exceptional attention to detail and meeting consistent deadlines.

What You'll Do

Financial Operations Support

Assist with new client onboarding activities and internal system setup.
Set up and maintain client bank account integrations with QuickBooks Online and Kesef's secure password management system. Troubleshoot integration issues coordinating with clients and their financial institutions.
Set-up and maintain client payroll account integrations with QuickBooks Online and Kesef’s secure password management system. Troubleshoot integration issues coordinating with clients and their payroll vendors.
Support Payroll and Pension Department during annual set-up, peak processing times and end of year reporting.
Troubleshoot software integration problems, working with clients, client vendors, and internal teams to resolve issues promptly.
Assist with set-up and maintenance of financial reporting dashboards
Assist all areas with financial/client data related projects

General Operations Support

Maintain Monday.com board folders and perform periodic back-up and clean-up initiatives.
Periodic back-up of key Monday boards
Maintain client contact list by updating in Monday CRM and newsletter mailing list software.
Maintain Monday board for the legacy client renewal project
Support organizational AI/automation initiatives.
Help with workflow documentation creation and maintenance
Assist with newsletter and other special client communications
Retrieve membership and contract data for billing manager, as needed
Provide operational and systems support across all departments, as needed.

What You'll Bring

Bachelor's degree in Accounting, Information Systems, Business Administration or a related field, or an equivalent combination of education and experience.
Minimum of three years of experience in accounting, bookkeeping, financial operations, business systems support, or data management.
Experience supporting business applications, system implementations, or enterprise software.
Experience with reporting, automation initiatives, or business intelligence solutions preferred.
Experience providing technical support and training to end users.

Technical Skills

Advanced proficiency in Microsoft Excel, formulas, lookups, and data analysis.
Proficiency with Microsoft Office 365 applications.
Familiarity with using AI tools like ChatGPT or Claude.
Experience with QuickBooks Online, CRM systems, and cloud-based business applications preferred.
Experience with Monday.com or similar project management platforms preferred.
Ability to quickly learn and effectively utilize new technologies.

Preferred

Experience in financial and synagogue operations.
Accounts Payable, General Ledger and Payroll and pension experience
Experience with data management, automation, workflow optimization, or business intelligence.
Experience with QuickBooks Online, Monday.com, or similar cloud-based business systems preferred

Work Authorization Notice: Candidates must be authorized to work in the United States for the duration of employment without requiring current or future employer sponsorship of any kind, including but not limited to OPT, STEM OPT, H-1B, or any other visa classification.

The Company offers a comprehensive employee benefits program, including

Medical, dental, and vision insurance options

100% Employer paid short/long term disability

100% employer-paid Basic Life and AD&D insurance

401(k) retirement plan with a 100% company match up to 4%

Flexible paid personal/vacation time built on mutual trust and accountability