The Pingry School, a prestigious K-12 coeducational, independent day school with a rich history dating back to its founding by Dr. John F. Pingry in 1861, stands at the forefront of academic excellence in the United States. With campuses located in Basking Ridge, Pottersville, and Short Hills, New Jersey, Pingry is celebrated for its academic programs, a student-written Honor Code that underpins our community values, and a comprehensive commitment to arts, athletics, community, and civic engagement. Our mission is to inspire in our students a lifelong passion for learning, personal development, and social responsibility, preparing them to be global citizens and luminaries of the 21st century. Rooted in relationships and guided by our foundational philosophy, Pingry is a vibrant community of more than 1,100 students hailing from over 90 towns across New Jersey and New York. At Pingry, we are united by a love of learning and a commitment to preparing students to navigate the complexities of the 21st century with confidence and integrity. For more information, we invite you to visit our website at pingry.org or connect with The Pingry School on Facebook, X, and Instagram to discover why we love school.

Position Summary

Operations Officers are a vital part of our campus life, supporting a safe, secure, and highly efficient learning environment. In this full-time role, you serve as a highly visible, personable professional ambassador and a logistical "utility player". You balance front-of-house hospitality, greeting visitors with warmth and managing building access, with behind-the-scenes operational and safety coordination. Reporting directly to the Reception and Operations Supervisor - Basking Ridge, you ensure consistent coverage, a professional desk presence, and strict alignment with campus protocols. You will work collaboratively with Facilities, Athletics, and Auxiliary programs to seamlessly execute daily campus activities, school events, and afternoon/evening transitions.

This is a 12-month, full-time position, primarily based at Pingry’s Basking Ridge campus. This role is scheduled to work Tuesday through Saturday, 7:30am - 4:00pm. Depending on the school calendar and operational requirements, duties and schedules may occasionally change, however candidates with availability Tuesdays through Saturdays are strongly preferred. We are seeking a proactive, composed, and customer-service-oriented professional who thrives in a fast-paced environment where no two days are the same. This role is perfect for someone who balances a "security-first" mindset with a "service-first" approach.

You will excel in this role if

You have a naturally warm, professional, and welcoming demeanor. As a primary campus representative, you pride yourself on ensuring all students, employees, and families feel welcome while maintaining firm access control and screening protocols.
You balance working autonomously with being an integrated team player. You smoothly shift gears from monitoring the reception area to helping set up an event, handling package deliveries, or coordinating logistics with external vendors.
You handle high-visibility multitasking, busy lobbies, and operational challenges with a composed mindset and sound judgment. You possess the strong interpersonal skills necessary to facilitate difficult conversations professionally when issues arise.
You notice the small details, from risk assessment during routine security rounds to tracking event calendars. You bring a high level of discretion and strong attention to detail when managing campus safety or assisting with operational documentation.
You are comfortable working with digital visitor management systems and security platforms. You easily leverage Google Workspace tools (Gmail, Calendar, Docs, Sheets) to handle phone, email, and tracking inquiries, ensuring timely and accurate information-sharing across departments.

Key Responsibilities

Campus Ambassadorship & Reception

Serve as a front-facing representative; greet visitors, manage phone and email inquiries, and execute visitor screening and check-ins via school systems (SchoolPass, Ruvna) to maintain strict access control.