# Administration Controller at takealot.com

> South Africa · Unspecified · Other · open. Source: https://alderhq.app/jobs/greenhouse%3Atakealotcom%3A8348994 (read 2026-11-08).

## Facts (observed)

- Company: [takealot.com](https://alderhq.app/companies/takealot-com)
- Location text: Cape Town; Kwa-Zulu Natal DC
- Where it can be done from (inferred): South Africa (evidence: "Location: Cape Town; Kwa-Zulu Natal DC")
- Posted: 2026-11-06 (2 days ago)
- First seen by alder: 2026-11-07 · last verified: 2026-11-07
- Reposted: 0 times · edited: 0 times
- Apply on the employer's site: https://job-boards.greenhouse.io/takealotcom/jobs/8348994

## Pay and sponsorship

- Posted pay: not posted

## Description (the employer's text)

Takealot Fulfilment Solutions (TFS), a division of Takealot Online (RF) (Pty) Ltd, is looking for a highly talented Administration Controller to join our team in Kwa Zulu Natal

### Join Our Mission at Takealot Fulfilment Solutions \| We Are TFS

Revolutionising e-commerce logistics in South Africa with cutting-edge technology and operational excellence. We deliver 30+ million orders annually, empowering businesses and driving economic growth.

### Who We're Looking For

Innovative, ambitious individuals ready to shape the future of e-commerce logistics. At TFS, "Uniquely You" meets "Powerfully Us", where your individuality strengthens our collective mission.

At TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values.

Reporting to the Department Manager.

### Your responsibilities will include

### Office Support

- Diligently maintain and regularly update vehicle trip-sheets, ensuring precise recording of mileage, fuel consumption, and all maintenance activities for accurate record-keeping.
- Support operations with timely coordination of vehicle repairs, servicing, and insurance renewals. Ensuring all fuel data is recorded and any anomalies is reported back to operations.
- Collaborate closely with the finance department to track and manage expenses related to fleet management, ensuring accurate financial records.
- Oversee the processing of all insurance claims within the stipulated period, ensuring timely resolution and compliance with insurance requirements.
- Oversee record keeping and reporting of time and attendance, and ensure data is accurate.
### Office Management

- Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.
- Oversee the maintenance and repair of office equipment and furniture to ensure optimal functionality and a conducive work environment.
- Monitor and replenish office supplies, including stationery and consumables, to support daily operations and maintain efficiency.
- Coordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure the continuous functionality of office spaces.
- Manage office access control systems, maintaining accurate records of employee access for security and accountability.
- Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.
### Vendor Management

- Consistently evaluate vendor performance to ensure adherence to agreed-upon service levels and maintain high-quality standards.
- Address any vendor-related issues or disputes promptly and efficiently to maintain smooth operations and positive vendor relationships.
- Conduct vendor payments and efficiently upload and process invoices on the system, ensuring accurate and timely financial transactions.
- Generate vendor Purchase Orders (POs) on the system and ensure that no invoices are carried over to the next month, maintaining financial accuracy.
- Ensure the accurate processing of all monthly accruals, including those related to staff, rentals, and fuel expenses.
### Attributes required

- Have a detailed understanding of warehouse management systems
- Problem solving skills required
- Possess excellent verbal and written communication skills for a demanding and customer focused working environment.
- Possess excellent personal organisation and business administration skills in accordance with modern best practice methods.
- Possess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality.
- Possess the willingness to learn, improve and adapt.
- Good team player, hard worker, willing to be flexible with a positive attitude Must be able to work as part of a multi-cultural team
- Must be able to train staff
### Qualifications

- Diploma in Supply Chain Management/Logistics/Business Administration/Finance
- 3 years in a logistics/supply chain/warehouse/financial institution working environment
- People Management experience
### Why Join TFS

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Data: alder (https://alderhq.app). Cite https://alderhq.app/jobs/greenhouse%3Atakealotcom%3A8348994 and the date you read it. Observed facts come from the employer's own listing; location reach, level, family and skills are inferences.