# Document Control Specialist at Luster National

> United States · Unspecified · Other · open. Source: https://alderhq.app/jobs/greenhouse%3Alusternational%3A5421040008 (read 2026-11-11).

## Facts (observed)

- Company: [Luster National](https://alderhq.app/companies/luster-national)
- Location text: Sacramento, California, United States; Sacramento, CA
- Where it can be done from (inferred): United States (evidence: "Location: Sacramento, California, United States; Sacramento, CA")
- Posted: 2026-09-10 (62 days ago)
- First seen by alder: 2026-11-07 · last verified: 2026-11-08
- Reposted: 0 times · edited: 0 times
- Apply on the employer's site: https://job-boards.greenhouse.io/lusternational/jobs/5421040008

## Pay and sponsorship

- Posted pay: not posted
- Market band for similar posted roles (United States, n 35409): p25 $55k, median $85k, p75 $140k

## Description (the employer's text)

### About the Position

We’re seeking a Document Control Specialist to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. This position supports the document control function on a major rail capital program, keeping the electronic document management system accurate, traceable, and audit-ready as submittals, drawings, and correspondence move through review. You’ll be the person who knows where a record lives, which revision governs, and whether the approval trail holds up under audit.

This is a long-term, full-time, hybrid (3-4 days per week on-site) position based in Sacramento, CA.

Responsibilities may include, but are not limited to, the following:

- Maintain document control systems and workflows for document submissions, approvals, and distribution.
- Support setup and configuration of the electronic document management system, including folder architecture, metadata schemas, naming conventions, automated workflows, and user roles and permissions.
- Receive and log incoming submittals, drawings, and correspondence into the document control system, verifying that metadata including title, number, revision, discipline, and originator is accurate and complete.
- Maintain master copies of controlled documents, track revisions, and verify that formatting and naming conventions conform to program standards.
- Coordinate with contractors, consultants, and program staff so required documentation is submitted on schedule and retrievable when needed.
- Verify compliance with document control standards, QA/QC protocols, and contractual, legal, and regulatory requirements, including ISO 9001:2015, FTA, and FRA.
- Perform periodic audits for metadata accuracy, overdue reviews, unauthorized revisions, and approval gaps, and flag inconsistencies for corrective action.
- Support development and upkeep of the document control management guide so it reflects current procedures, system changes, and compliance requirements.
- Generate reports on document status, track submittal turnaround times, escalate review bottlenecks, and maintain the trackers and dashboards that keep program leadership informed.
- Monitor document retention schedules, archive project records, and support legal holds, public records requests, and third-party audit responses.
- Provide training and user support on document control processes and tools, and maintain training records and reference materials.
### Attributes

- Excellent written and verbal communication and interpersonal skills.
- Excellent multi-tasking and organizational skills.
- Collaborative mindset that fosters teamwork, trust, and positive relationships.
- Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.
- Willingness to hold a documentation standard when the person submitting outranks you.
### Minimum Qualifications

- Bachelor’s degree in business administration, information management, construction management, or engineering, or related field, or equivalent combination of education and experience.
- 3+ years of document control experience for large (\>$500M), complex, heavy-civil infrastructure projects.
- Experience administering an electronic document management system as the system of record, including metadata, revision control, and controlled workflows.
- Experience logging, tracking, and reporting on submittals, requests for information, and program correspondence through review and closure.
- Working knowledge of records retention, document traceability, and audit readiness under a quality management system.
- Experience with industry standard electronic document management platforms (e.g., Aconex, Unifier, Kahua, ProjectWise, SharePoint, etc.).
- Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).
### Preferred Qualifications

- Master’s degree in business administration, information management, construction management, or engineering.

---
Data: alder (https://alderhq.app). Cite https://alderhq.app/jobs/greenhouse%3Alusternational%3A5421040008 and the date you read it. Observed facts come from the employer's own listing; location reach, level, family and skills are inferences.