We are seeking a highly organized and detail-oriented Assistant Project Manager to support a Senior Project Manager and multiple Project Managers.

This role is critical to ensuring program consistency, operational efficiency, and communication flow across a portfolio of concurrent buildout of office construction projects. The Assistant Project Manager will act as the central hub for coordination, reporting, documentation, and process adherence, enabling the project team to execute effectively and align with broader business objectives.

The ideal candidate thrives in a fast-paced, multi-project environment and brings strong administrative, analytical, and communication skills to support program-level execution.

Key Responsibilities

Assistant Project Manager & Administration

Maintain centralized program documentation, including schedules, budgets, reports, and governance materials
Assist in the development and enforcement of standardized program processes, templates, and tools
Coordinate program-level meetings, including agendas, minutes, and action item tracking

Project Support

Provide administrative and coordination support to Project Managers across multiple active job sites
Track project milestones, deliverables, and key deadlines across the portfolio
Assist with project setup, closeout documentation, and compliance tracking
Monitor and follow up on task assignments to ensure timely completion

Reporting & Data Management

Compile and distribute regular program reports on schedule, budget, risks, and overall performance
Maintain dashboards and tracking tools for KPIs, project status, and portfolio health
Ensure data accuracy and consistency across all reporting platforms
Support preparation of executive-level presentations and updates

Financial & Budget Tracking

Assist in tracking program budgets, commitments, and expenditures across projects Support invoice processing, purchase orders, and financial documentation
Coordinate with finance teams to ensure alignment on capital allocation and reporting

Vendor & Stakeholder Coordination

Coordinate communication with vendors, consultants, and internal stakeholders
Maintain vendor documentation, contracts, and compliance records
Support vendor onboarding and performance tracking processes

Risk, Issue & Change Tracking

Maintain logs for program-level risks, issues, and change requests
Track mitigation actions and escalate concerns to the Senior Project Manager as needed
Support change management documentation and communication efforts

Process Improvement & Governance

Assist in implementing and maintaining program governance frameworks
Identify opportunities to improve workflows, reporting, and coordination efficiency
Ensure adherence to established standards for scheduling, budgeting, and documentation

Qualifications

Education & Experience

Bachelor’s degree in Construction Management, Business, Real Estate, or related field preferred
2–5 years of experience in project coordination, construction administration, or program support
Experience supporting commercial real estate and office construction projects strongly preferred

Skills & Competencies

Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities across a portfolio of projects
Proficiency in project management and reporting tools (e.g., Microsoft Project, Excel, Smartsheet, Procore, or similar)
Excellent written and verbal communication skills
Strong analytical and problem-solving abilities
Ability to work both independently and collaboratively in a team environment
High level of professionalism and customer service orientation

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.