# Facilities & Administration Manager at InterSystems

> United Arab Emirates · Manager · Other · open. Source: https://alderhq.app/jobs/greenhouse%3Aintersystems%3A7886077003 (read 2026-11-05).

## Facts (observed)

- Company: [InterSystems](https://alderhq.app/companies/intersystems)
- Location text: Dubai; Dubai
- Where it can be done from (inferred): United Arab Emirates (evidence: "Location: Dubai; Dubai")
- Posted: 2026-09-22 (44 days ago)
- First seen by alder: 2026-11-02 · last verified: 2026-11-04
- Reposted: 0 times · edited: 0 times
- Apply on the employer's site: https://job-boards.greenhouse.io/intersystems/jobs/7886077003

## Pay and sponsorship

- Posted pay: not posted
- H-1B filings at this company for similar roles, FY26: 2 ([US DOL OFLC LCA disclosure data](https://www.dol.gov/agencies/eta/foreign-labor/performance))
- Licensed UK sponsor: registered as "Intersystems" (checked 2026-11-03, [register](https://www.gov.uk/government/publications/register-of-licensed-sponsors-workers))

## Description (the employer's text)

### Job Summary

InterSystems is seeking an experienced and highly organised Facilities & Office Manager to lead facilities, workplace and office operations across the Middle East region.

Based in Dubai, the role will have primary responsibility for ensuring the Dubai office provides a safe, professional, efficient and high-quality working environment, while providing facilities and operational support to other regional offices as required.

This is a hands-on and diverse role requiring strong experience in Facilities Management, Workplace Operations and Office Management. The successful candidate will manage facilities, suppliers, contracts, office projects, compliance and general office administration, including company licences, insurance and other operational renewals.

### Key Responsibilities

### Facilities & Workplace Management

- Lead the day-to-day facilities and workplace operations for InterSystems offices across the Middle East, with primary responsibility for the Dubai office and regional support as required.
- Ensure all offices provide a safe, functional, professional and high-quality working environment for employees and visitors.
- Oversee planned and reactive maintenance, ensuring issues are resolved efficiently and with minimal disruption to business operations.
- Act as the primary liaison with landlords, building management, contractors and facilities service providers.
- Manage facilities services including maintenance, cleaning, security, utilities, office equipment and workplace services.
- Maintain accurate records relating to maintenance, service contracts, facilities assets, certificates and compliance documentation.
- Monitor facilities performance and identify opportunities to improve service quality, efficiency and cost management.
### Office & Corporate Administration

- Manage general office administration and operational requirements for the UAE office and provide support to other regional offices as required.
- Maintain a tracker for key company, office and operational renewals, ensuring licences, registrations, insurance policies and other required documentation remain current.
- Coordinate the renewal of company licences, office-related permits, registrations, insurance policies and other corporate documentation.
- Liaise with relevant authorities, free zones, landlords, insurers and external service providers on office and operational requirements.
- Manage office supplies, equipment and workplace services, ensuring appropriate quality and cost effectiveness.
- Coordinate meetings, client visits, training sessions, events and senior management visits, including venue and catering arrangements.
- Coordinate employee travel arrangements, including flights, accommodation, visas and car hire, in partnership with the relevant internal teams.
- Support HR with employee services, company events and other office administration requirements.
- Support regional projects and operational initiatives as required.
Office Expansions, Moves & Fit-Outs

- Lead and coordinate office expansions, relocations, fit-outs, refurbishments and workplace upgrades across the region.
- Work with internal stakeholders to understand workplace and business requirements.
- Liaise with property agents, landlords and other stakeholders when identifying and evaluating potential office premises.
- Coordinate site visits and support the evaluation of office options, costs and commercial proposals.
- Work with architects, designers, contractors and service providers throughout office projects.
- Monitor project timelines, budgets and quality to ensure successful delivery.
- Coordinate employee moves and ensure minimal disruption to business operations.
### Health, Safety, Security & Compliance

- Ensure offices meet relevant Health & Safety, security and workplace compliance requirements.
- Maintain Health & Safety documentation, risk assessments and relevant facilities certifications.
- Coordinate with building management and external specialists to ensure required inspections and maintenance are completed.
- Ensure appropriate emergency procedures and workplace notices are in place.

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Data: alder (https://alderhq.app). Cite https://alderhq.app/jobs/greenhouse%3Aintersystems%3A7886077003 and the date you read it. Observed facts come from the employer's own listing; location reach, level, family and skills are inferences.