In Some Jobs You Take Orders. In This One, You Write History.

Join the healthcare information technology team that’s turning drug and medical device data into knowledge used by thousands of hospitals, the majority of U.S. health plans, retail pharmacies and pharmacy benefit managers, and millions of health care decision-makers throughout the world. Partnering with our information system developer and healthcare institution customers, you’ll help evolve leading-edge thinking into reality and make a measurable difference in improving human health.

We’re looking for people who are intelligent, productive, committed, willing and able to go above and beyond, passionate about making a difference, innovative and energized. You’ll play an essential role in a successful company’s continued growth.

Are you ready for this exciting challenge?

First Databank (FDB) is currently seeking an Executive Assistant to the President. The Executive Assistant to the President plays a critical role in helping the President lead with focus, speed, and clarity by managing executive operations, communication flow, meeting readiness, and high-priority business follow-through.

This is a highly visible opportunity for an experienced executive assistant who thrives close to the action. You will be the trusted partner who anticipates what is needed, protects time and priorities, creates polished executive materials, and helps move important work forward across the business. The right candidate will bring exceptional judgment, discretion, organization, communication skills, and a strong command of PowerPoint and modern productivity tools.

This position is based in our Carmel, IN office and follows a hybrid work model, with an expectation to work on-site at least three days per week. On-site presence will be needed to support executive priorities, leadership meetings, VIP visits, and business-unit events. Occasional travel may be required.

Responsibilities

Manage and optimize the President’s calendar, including prioritizing requests, coordinating meeting flow, protecting focus time, and adapting schedules as business needs change.
Coordinate internal and external meetings, including leadership team sessions, customer and vendor meetings, executive reviews, offsites, VIP visits, and business-unit events.
Prepare agendas, briefing documents, presentation decks, reports, follow-up notes, action trackers, and other materials that help the President and leadership team operate effectively.
Own the creation, formatting, version control, and delivery of executive-level PowerPoint presentations and briefing materials, ensuring accuracy, clarity, visual consistency, and readiness for senior audiences.
Track commitments, deadlines, decisions, and follow-ups to ensure key actions move forward and stakeholders stay aligned.
Manage domestic travel arrangements, itineraries, logistics, expense reporting, and last-minute changes with professionalism and attention to detail.
Serve as a trusted liaison with senior leaders, employees, customers, partners, vendors, and other external stakeholders.
Handle confidential and sensitive information with sound judgment, discretion, and professionalism.
Use approved AI-enabled productivity tools responsibly to support drafting, summarization, research organization, presentation development, meeting preparation, and process improvement.
Partner with administrative, operations, and functional teams to improve executive-office workflows, communication processes, meeting effectiveness, and document organization.

Required Skills

Excellent organizational, prioritization, and time-management skills, with the ability to manage competing demands and shifting priorities in a fast-paced executive environment.
Strong written and verbal communication skills, including the ability to draft clear, professional executive communications and meeting materials.
Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Word, Excel, and collaboration tools.
Strong PowerPoint skills, including slide structure, formatting, storytelling, visual consistency, and executive-ready presentation development.