GuidePoint Security provides trusted cybersecurity expertise, solutions and services that help organizations make better decisions and minimize risk. By taking a three-tiered, holistic approach for evaluating security posture and ecosystems, GuidePoint enables some of the nation’s top organizations, such as Fortune 500 companies and U.S. government agencies, to identify threats, optimize resources and integrate best-fit solutions that mitigate risk.

General Description:

In this entry-level role, the Associate Marketing Coordinator will support administrative office tasks and support the marketing team to build the GuidePoint Security Brand in their assigned region. This team member will be responsible for managing the Irvine, CA office, supporting marketing event logistics, ordering marketing materials and gifts, sending and collecting event contracts, and managing vendor co-marketing activities to support regional sales & marketing objectives. The ideal candidate for this position will be positive, highly collaborative, detail oriented, and comfortable greeting customers and vendors who visit our Southern California office. The candidate must be willing to learn while supporting a dynamic, fast-paced organization.

Roles and Responsibilities:

Oversee day-to-day operations, including coordinating third-party vendors, liaising with building landlords, ordering supplies and restocking food and beverages
Support the scheduling and execution of internal and vendor meetings, serving as the primary liaison to ensure a seamless experience for all participants
Assist regional marketing team members with the creation, distribution, and collection of event contracts, ensuring all deliverables are completed on time
Research, purchase and manage marketing giveaways, fact sheets, brochures, etc.; maintain inventory levels and coordinate shipping logistics
Collaborate with the team to promote events by creating social media graphics, postcards, and flyers using Canva or in partnership with the GPS design team
Coordinate and create pop-up banners or event materials with the regional leads and design team
Maintain registration lists and the event calendar; provide timely updates to the SoCal team on office activities and upcoming events
Provide administrative support to marketing team as needed
Provide onsite support for events when needed
Coordinate, collaborate, build, develop, and maintain relationships with vendors as it relates to events and office activities
Draft and send post-event follow-up communications to attendees, including thank-you messages and relevant resources
Other related duties as needed
Adhere to GuidePoint Security Core Values

Required Experience:

1-2 years' experience working in event marketing in a corporate environment
Marketo, Eventbrite, or related marketing platform experience preferred but not required
Computer skills including a solid understanding of Microsoft Office products, Gmail and Google Cloud
Ability to work in a fast-paced environment
Self-motivated, self-starter with a track record for leading events and the campaigns associated with them
Resourcefulness with a strong ability to problem solve
Strong verbal and written communication skills
Excellent people and relationship-building skills to interact with colleagues, regional teams, and vendor partners
Extremely detail oriented and results driven

Preferred Experience and Education:

Bachelor's Degree preferred
Experience with Salesforce or other CRM software

Office & Travel Requirements:

This role requires working in an office setting 80% of the time. Office Location: Irvine, CA
Up to 10% travel may be required to support larger marketing initiatives
Onsite attendance at all Orange Co./LA events may be required

Physical Requirements:

Lifting boxes/drinks/foods up to 50 pounds
Setting up event booths & signage
Sedentary work
Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day
Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day