# Executive Assistant at DLP Capital

> United States · Unspecified · Other · open. Source: https://alderhq.app/jobs/greenhouse%3Adlpcapital%3A4678218006 (read 2026-11-14).

## Facts (observed)

- Company: [DLP Capital](https://alderhq.app/companies/dlp-capital)
- Location text: St Augustine, FL; St Augustine Headquarters
- Where it can be done from (inferred): United States (evidence: "Location: St Augustine, FL; St Augustine Headquarters")
- Posted: 2026-05-01 (197 days ago)
- First seen by alder: 2026-11-07 · last verified: 2026-11-13
- Reposted: 0 times · edited: 0 times
- Apply on the employer's site: https://job-boards.greenhouse.io/dlpcapital/jobs/4678218006

## Pay and sponsorship

- Posted pay: not posted
- Market band for similar posted roles (United States, n 36664): p25 $55k, median $84k, p75 $140k

## Description (the employer's text)

The Executive Assistant at Extraordinary Trust provides high-level administrative and operational support to a high-performing executive team. This role partners closely with leaders to keep priorities on track, streamline day-to-day operations, and ensure clear, timely communication across stakeholders. The position is fast-paced and varied, requiring excellent judgment, proactive planning, discretion, and the ability to anticipate needs while managing multiple competing deadlines.

### What you have already achieved: (Requirements)

- Bachelor’s degree in a business-related field preferred. Associate’s degree in business/administrative support or equivalent work experience will be considered.
- 3–5 years of experience as an Executive Assistant or in a similar administrative role.
- Demonstrated success supporting senior leaders in a fast-paced environment.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Copilot) and strong comfort learning new tools and systems.
- Working knowledge of digital communication platforms (e.g., Microsoft Teams, Zoom) and the ability to support meeting technology.
- Excellent verbal and written communication skills, including the ability to draft clear, professional correspondence.
- Working knowledge of basic accounting/finance concepts; ability to compile and interpret routine financial data.
- Strong word processing, data entry, and database/file management skills with consistent attention to detail.
- Ability to gather, organize, analyze, and present data and generate recurring reports.
- Exceptional organization and time-management skills; ability to manage multiple calendars and shifting priorities.
- Sound judgment and ability to make administrative and procedural decisions within established guidelines.
- Proactive planning and prioritization skills; ability to respond appropriately to urgent needs while maintaining accuracy.
- High level of client service, follow-through, and professionalism.
- Demonstrated ability to work independently while also collaborating effectively as part of a team.
- Personal integrity and discretion; ability to handle confidential information appropriately.
### What you are great at: (Responsibilities)

- Provide direct administrative support to executive-level staff, including prioritizing requests, tracking action items, and ensuring timely completion.
- Manage complex calendars, schedule internal and external meetings, and coordinate logistics across multiple time zones as needed.
- Plan and coordinate meetings and events, including agendas, materials, room/technology setup, and post-meeting notes and follow-up.
- Coordinate complex travel arrangements (air, hotel, ground transportation), prepare itineraries, and manage travel changes and expense documentation.
- Serve as a professional point of contact for internal and external stakeholders; draft, edit, and distribute executive communications and correspondence.
- Coordinate office services and facility’s needs (copiers, postage, phones, building/service contracts, and related regulatory paperwork), escalating issues as appropriate.
- Order, track, and replenish supplies necessary for efficient operation of multiple offices; ensure cost-effective purchasing and appropriate inventory levels.
- Partner with vendors to schedule contracted work, confirm deliverables, and support ongoing compliance with contract requirements.
- Maintain accurate files, databases, and records in accordance with regulatory requirements, internal policies, and document retention standards.
- Compile, maintain, and reconcile recurring operational and financial reports (e.g., revenue, expenses, inventories, regulatory/specialized reports) and ensure deadlines are met.
- Develop and maintain data sets; perform routine calculations, basic analysis, and quality checks to support recurring internal reporting.
- Prepare or assist with scheduled statistical and financial reports; gather information to support budgeting and forecasting activities.
- Handle sensitive and confidential information with discretion, exercising sound judgment in communications and document handling.

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Data: alder (https://alderhq.app). Cite https://alderhq.app/jobs/greenhouse%3Adlpcapital%3A4678218006 and the date you read it. Observed facts come from the employer's own listing; location reach, level, family and skills are inferences.