BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions.

About Melbourne

Our headquarters is located in Melbourne, Florida, a vibrant city on the Space Coast where high-tech innovation meets coastal living. Here, you’ll work on dynamic, impactful projects while enjoying front-row views of rocket launches from our rooftop and quick access to some of Florida’s most beautiful beaches. Just an hour from world-class attractions like Disney World and Universal Studios, Melbourne offers the perfect balance of career growth, family life, and fun, all in a warm subtropical climate with a relaxed, suburban feel.

SUMMARY

The Project Administrator provides project administration, document control, financial-processing coordination, cost and progress controls support, and project-system support to Construction and Integrated Services (C&IS) teams across the design and construction sides of integrated design-build project delivery. Working with Project Managers, project accountants, field and design teams, clients, subcontractors, and suppliers, the role maintains accurate records and workflows from project setup through closeout, coordinates communications and logistics, and provides timely cost, progress, risk, change, and performance information to support project decisions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Establish and maintain project settings, directories, permissions, templates, logs, and document workflows in Procore and other approved systems; verify information and coordinate corrections with the responsible owner.

• Process, track, and distribute submittals, requests for information, formal correspondence, transmittals, meeting minutes and action items, project records, and closeout documentation.

• Coordinate project financial administration, including purchase orders, invoice coding, subcontractor pay applications, material and service orders, monthly billing support, and expense documentation; coordinate with Project Management and Accounting and escalate discrepancies or approval needs.

• Maintain project cost baselines and reports covering budgets, committed costs, actual costs, forecast-to-complete, projected cash flow, and cost variances; verify source data, follow approved forecasting methods, and communicate material discrepancies.

• Track change events, change orders, claims, risks, opportunities, and mitigation actions; document potential cost effects and route schedule-related matters to the Project Manager and assigned Planner/Scheduler.

• Collect and route approved milestone and progress updates from construction, procurement, design, and subcontractor teams for use in project records and reporting; do not develop, maintain, or analyze the project schedule.

• Collect, verify, and analyze field progress data; maintain applicable progress-measurement methods; and prepare required status reports, dashboards, key performance indicators, cash-flow forecasts, variance analyses, and earned value reporting.

• Coordinate assigned project-site and team logistics, including access and badging, deliveries, employee onboarding and offboarding, job-office supplies, personal protective equipment inventory support, travel, rooms, and vehicles.

• Support project startup and project execution by maintaining required checklists and templates, completing assigned Procore and other software platforms data entry, and following up with responsible team members for required information.

• Maintain document quality and integrity through administrative reviews for completeness, formatting, numbering, basic grammar, spelling, and compliance with approved filing and naming procedures.