Front Office Coordinator
About TensorWave
Our mission is simple: deliver seamless, secure, reliable, and resilient AI compute at scale. We've built a versatile cloud platform that eliminates infrastructure barriers, empowering builders to focus on innovation instead of fighting their stack. Because breakthrough AI should move at the speed of ideas, not infrastructure.
About the Role
We're looking for a Front Office Coordinator to be the welcoming face and organized heart of our office. As the first person clients, visitors, and candidates meet, you'll set the tone for every interaction — making sure everyone who walks through our doors or calls our main line feels welcomed, informed, and taken care of.
Beyond the front desk, you'll keep the office running smoothly day to day overseeing supplies and vendors, and supporting team events and employee experience initiatives. You'll partner closely with the Office Manager and teams across the company to make sure our workplace is organized, safe, and a great place to work.
This role is ideal for someone who is friendly, polished, and highly organized, enjoys juggling many tasks at once, and takes pride in creating a professional, positive environment for clients and coworkers alike.
What You’ll Do
Front Desk & Guest Experience
Greet and check in all clients, visitors, vendors, and candidates in a warm, professional manner
Manage the visitor log and badge or sign-in process to keep the office safe and secure
Maintain a clean, organized, and welcoming reception area and lobby at all times
Answer general questions and direct guests to the right person or meeting space
Office Operations & Facilities
Order and track office, kitchen, and break room supplies while staying within budget
Help maintain shared spaces, including the kitchen, break room, and outdoor patio
Support office safety and security processes, including key cards, parking access, and emergency procedures
Events & Employee Experience
Help coordinate company events, team lunches, and celebrations such as birthdays and work anniversaries
Support People Operations with on-site events like health fairs, open enrollment sessions, and trainings
Help plan and promote initiatives that build a positive, connected office culture
Take on special projects related to office operations and employee experience as needed
Who You Are
Required Qualifications
This is an entry-level role, and no prior experience is necessary. We'll provide hands-on training, and we welcome candidates who are eager to learn and grow.
A warm, professional demeanor and a genuine enjoyment of helping people
Excellent verbal and written communication skills
Strong organizational skills and the ability to juggle multiple priorities with attention to detail
Sound judgment and discretion when handling confidential information
A proactive, problem-solving mindset — you notice what needs to be done and take care of it
Reliability and punctuality, with the ability to work on-site during regular business hours
Must be able to stand, walk, bend, stoop, and regularly lift and carry objects weighing up to 50 pounds.
What We Offer
Full Time, Hourly Position
100% paid Medical, Dental, and Vision insurance for Employees
Company Health Savings Account Contributions
100% paid Short Term and Long Term Disability Insurance for Employees
Life and Voluntary Supplemental Insurance Options
Other Insurance Options, such as Pet & Legal Insurance
Various Supplementary Health Benefits, such as discounted Virtual Healthcare Appointments and Serious Illness Support
Flexible Spending Account
401(k)
Employee Assistance Program
Flexible PTO
Paid Holidays
Parental Leave
Other In-Office Perks
Equal Employment Opportunity
TensorWave is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of any protected status under applicable law.
Reasonable Accommodations
TensorWave provides reasonable accommodations in accordance with applicable laws. If you require accommodation during the hiring process, please contact accomodations@tensorwave.com.