Take your career to new heights with Loopio! 🚀✨

Loopio is seeking a global Manager of Payroll and Benefits to ensure the accurate and timely payment of our employees and the effective administration of our benefits programs across all of our regions. In this role, you will own the payroll and benefits function end to end, with the autonomy to manage day-to-day execution in a fast-paced, AI-forward environment. You will champion a positive employee experience and support and promote our competitive total rewards strategy.

You will report to the Chief People Officer and work closely with the Senior Director of Finance. As a member of the People team, you will at times work closely with Sales and Revenue Operations, especially for Variable compensation planning.

We run payroll in-house for employees in Canada, India, the UK and the US. You will have a strong working knowledge of payroll processing and statutory compliance in each of these jurisdictions, including tax withholding, remittances, and year-end reporting.

Note: This is an existing vacancy on the team

💻 What You’ll Be Doing

Payroll

Prepare, process and review payroll accurately and on time for employees in Canada, the UK, India and the US, in line with the regulations of each country

Own and manage payroll operations end to end across all four jurisdictions, including pay calendars, data changes, off-cycle payments, terminations and final pay

Resolve pay issues quickly and handle sensitive conversations with employees and leaders with care and discretion

Own statutory remittances, filings and year-end reporting in every jurisdiction, including: Canada: CRA remittances, T4s and ROEs, provincial requirements such as Ontario EHT and workers’ compensation

UK: PAYE and National Insurance, HMRC Real Time Information (RTI) submissions, P60s, and workplace pension auto-enrolment

India: TDS and quarterly returns, Provident Fund, ESI, Professional Tax and Form 16

US: federal, state and local withholding, payroll tax deposits and quarterly filings, W-2s, and state unemployment

Ensure we meet every deadline and statutory obligation in each jurisdiction, and manage any government notices, registrations and audits

Complete and make all Commission and variable compensation plan calculations and payments (monthly and quarterly)

Benefits

Oversee the day-to-day administration of our health and benefits plans, including enrolments, carrier invoices and reconciliations, and renewals with our broker

Be the go-to expert for People Operations and employees on benefits questions, and provide a great Looper experience

Month-end close and variable compensation

Prepare and post payroll, bonus and commission accruals and other compensation and benefits journal entries each month

Reconcile payroll and benefits activity to the general ledger, across currencies and entities

Calculate variable compensation plans and commission accruals monthly, working closely with Sales and Revenue Operations

Reporting

Prepare monthly, quarterly and annual payroll and benefits reporting for People, Finance and GTM leaders (including ad hoc reports)

Controls, compliance and audit

Establish and maintain controls, payroll guidelines and procedures that keep us compliant with payroll and employment legislation

Support quarterly reporting and annual audit requests from external auditors

Stay current on changes to payroll legislation and tax law, and act on them before they affect our people

Continuous improvement

Look for ways to simplify and automate processes and reporting, including where AI can improve accuracy and speed

Create an updated Payroll & Benefits playbook, and contribute to various dashboards across People ops, Finance and at times other teams.

Take on ad hoc accounting projects and requests as needed

Ensure data is kept up to date for all Loopers on our internal sites and for all New Hires

✨ What You’ll Bring to the Team

Must have

7 years of experience managing payroll and benefits with global exposure/experience (Canada, ideally with exposure to India, UK and US)