About Liquid AI

Spun out of MIT CSAIL, we build general-purpose AI systems that run efficiently across deployment targets, from data center accelerators to on-device hardware, ensuring low latency, minimal memory usage, privacy, and reliability. We partner with enterprises across consumer electronics, automotive, life sciences, and financial services. We are scaling rapidly and need exceptional people to help us get there.

The Opportunity

You'll run our Boston office end to end: the space, the vendors, the budget, and the day-to-day experience of everyone who walks through the door, from employees and new hires to partners and visitors. This is where most of your time will go, and it should be the part of the job you're most excited about.

Alongside it, you'll be Executive Assistant to our Co-Founder and Chief Science Officer, who leads Liquid's research agenda and works closely with partners, academia, and the wider AI community, handling his calendar, travel, and preparation so his time goes to the highest-leverage work.

It's a deliberately broad, in-person role, five days a week in our Boston office: one hour you're managing a vendor or setting up an evening event, the next you're reworking a week of research and partner meetings.

What We're Looking For

We need someone who:

Treats the office as a product: You notice what's broken, low, or off before anyone else and fix it without being asked, and you take as much pride in the details of a Tuesday as in a flawless offsite.

Runs operations like a business: You manage vendors, contracts, and spend with rigor, and you're comfortable being the person accountable for how the office runs.

Executes cleanly, then anticipates: You take direction and follow it through accurately, and over time you get ahead of it: reviewing the week, spotting gaps in preparation, and surfacing conflicts before anyone asks.

Thrives in ambiguity: Priorities shift, schedules change, and new work-streams appear. You treat these as puzzles to solve, not disruptions to endure.

Operates across audiences: You're equally comfortable coordinating with building management, researchers, and senior external partners.

The Work

Run day-to-day operations of the Boston office (supplies, kitchen and catering, mail and deliveries, seating, workspace upkeep) and keep improving processes, tooling, and space planning as the team grows

Manage facilities vendors and the building management relationship, including contracts, service issues, and access and badging, and own the office and events budget, tracking spend and flagging variances

Be the on-site point of contact and first face of the office for visitors, partners, and new hires, from desk setup and IT equipment coordination on someone's first day to the logistics and atmosphere of high-value partner visits

Plan and run Boston office events, team socials, dinners, and offsites, from vendor sourcing to budget, with occasional travel (3 to 5 times a year) for events

Manage the CSO's calendar and coordination on his direction: scheduling, briefing materials and agendas ahead of meetings, and tracking follow-ups and commitments afterward

Coordinate the CSO's domestic and international travel, act as a point of contact for people seeking time with him, and provide backup coverage for other executive assistants

Experience & Capabilities

What you'll need

Experience running office or facilities operations, or clearly transferable experience coordinating vendors, suppliers, or many outside parties toward an outcome, including contracts and spend

Experience planning events and working with vendors to deliver them

Experience supporting a manager or executive, with examples of taking initiative beyond the core administrative work

Calendar and travel coordination experience

Business context awareness: you understand the "why" behind meetings, not just the logistics, and can flag when priorities conflict

Skilled in Google Workspace

Helpful, not required

Standing up or scaling office operations in a growing company